Bookkeeping for E-Commerce

Your store is open 24/7. Your books should keep up.

E-commerce businesses move fast, sales from multiple platforms, payment processors, inventory costs, and returns all hitting your books simultaneously. We connect the systems, reconcile the data, and give you the financial clarity to scale with confidence.

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E-commerce business financial management

Is this you?

If any of these sound familiar, you are in the right place.

You sell on multiple platforms and reconciling all of them is a nightmare

You are not sure which products are actually profitable after COGS, fees, and returns

Shopify, Stripe, PayPal, and your bank account never seem to match

Inventory management is a mess and you cannot get an accurate cost of goods

HST on cross-provincial and international sales is confusing

You are scaling fast and your bookkeeping has not kept up

Platform fees, advertising costs, and refunds are eating into margins you cannot see clearly

You want to understand your true margins but your current books do not show you that

Tax season is a scramble because your sales data is spread across five different platforms

We Understand Your Challenges

E-commerce bookkeeping is more complex than most bookkeepers are prepared for.

Selling online creates unique financial complexity, multiple revenue streams, platform integrations, inventory accounting, and cross-border sales all require a specific approach.

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Multi-Platform Reconciliation

Shopify, Amazon, Etsy, WooCommerce, and payment processors like Stripe and PayPal all produce their own financial data. Reconciling all of it into a single accurate picture requires the right integrations and expertise.

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Inventory Management

Accurate cost of goods sold (COGS) tracking is essential for understanding true profitability. Without proper inventory accounting, your income statement tells you revenue, not whether you are actually making money.

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Returns & Refunds

E-commerce returns are a reality that must be tracked correctly, both the revenue reversal and the inventory impact. Handling them incorrectly creates inaccurate financials that get worse over time.

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Platform Fees & Ad Costs

Transaction fees, marketplace commissions, and advertising costs can silently erode margins. Without proper tracking and allocation, you may be much less profitable than your revenue suggests.

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Cross-Border & Provincial HST

Selling across Canadian provinces and internationally creates HST complexity, different rates, thresholds, and obligations depending on where your customers are located and how you fulfil orders.

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True Margin Visibility

Many e-commerce sellers focus on revenue and miss the full picture. Understanding your true margins requires accurate COGS, overhead allocation, and platform fee tracking, all in one place.

Our Solution

E-commerce bookkeeping that connects all the dots.

We set up and manage the integrations between your selling platforms, payment processors, and accounting software, so your books reflect the full financial reality of your business, not just part of it.

We reconcile multi-platform revenue, track inventory and COGS accurately, manage returns and refunds correctly, and handle your GST/HST compliance across provinces and borders. Every month you get a clear picture of your true margins, your cash position, and your platform-by-platform performance.

Whether you are running a single Shopify store doing $200K a year or a multi-channel operation doing $2M+ across five platforms, we have the integrations, the systems, and the expertise to keep your books as fast-moving as your business.

Services for E-Commerce

Multi-platform revenue reconciliation

Shopify, Stripe & PayPal integration

Inventory management & COGS tracking

Returns & refunds accounting

Platform fee & ad cost allocation

Monthly financial statements by the 15th

Product & channel profitability reporting

GST/HST filing — cross-provincial rules applied

Cash flow monitoring & forecasting

Year-end working paper preparation

Payroll processing if applicable

Fractional CFO & growth advisory

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Recommended Starting Point

Most e-commerce businesses start at the Growth tier.

The multi-platform reconciliation and inventory tracking that e-commerce requires typically puts most sellers in the Growth package ($750/mo). High-volume sellers with multiple channels, significant inventory, or international sales usually need Scale ($1,400/mo) to get the full financial management and margin visibility they need.

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10+

Years Serving Canadian Businesses

QBO

Platinum ProAdvisor Managed

Platform Integrations Managed

100%

Remote — Anywhere in Canada

Platforms We Work With

We integrate with the platforms your business runs on.

We set up and manage integrations between your sales platforms, payment processors, and accounting software, so everything flows into one accurate picture.

Shopify WooCommerce Amazon Seller Central Etsy Stripe PayPal Square QuickBooks Online Xero Dext A2X Float

FAQ

E-commerce bookkeeping questions, answered.

Can you reconcile sales from multiple platforms like Shopify and Amazon?

Yes. We set up integrations and reconciliation processes for all your selling platforms, Shopify, Amazon, Etsy, WooCommerce, and others, against your payment processors and bank accounts. Every dollar of revenue and every fee is accounted for accurately, giving you one complete financial picture.

Can you help me understand my true product margins?

Yes. We set up accurate COGS tracking and allocate platform fees, shipping costs, and returns against each product or product category, so your financial reports show your true margins, not just your gross revenue. This is one of the most valuable things we do for e-commerce clients because most sellers are surprised by what the real numbers show.

How do you handle inventory accounting?

We work with you to establish the right inventory accounting method for your business — whether that is FIFO, weighted average, or specific identification. We track purchases into inventory, reconcile COGS as items sell, and account for returns, write-offs, and adjustments correctly so your balance sheet always reflects your actual inventory value.

Do I need to charge HST on sales to customers in other provinces?

Generally yes, with variations based on the province, your revenue threshold, and the nature of the goods. We apply the correct provincial HST and GST rates to your sales, set up your filing schedule, and handle your remittances, ensuring compliance without you having to become a tax expert.

My Shopify reports and my bank account never match. Can you fix that?

Yes, this is extremely common. Shopify reports gross sales while your bank receives net payouts after fees, refunds, and payment processing deductions. Reconciling these requires understanding the full Shopify payout structure and setting up your bookkeeping to account for all the moving parts. We sort this out during onboarding and keep it clean every month.

Ready for books that keep up with your store?

Book a Financial Clarity Call and let's talk about your platforms, your inventory, and what your financial systems need to look like to support where you are taking your business.

Book a Financial Clarity Call